Lincoln County Chancery Clerk

About the Lincoln County Chancery Clerk

The Chancery Clerk is an elected office that the county describes as one of the most unique and diverse offices in Mississippi government. The current Lincoln County Chancery Clerk is Alisha McGehee. The office sits inside the Lincoln County Courthouse and wears several hats at once, blending court duties, public recording, county finance, and board administration into a single elected post.

That breadth comes from four distinct roles. The clerk is the Clerk of the Chancery Court, the public recorder for the county, the Clerk of the Board of Supervisors, and the county treasurer. Each role generates records that the public may need, from a recorded deed to a probate file to the official minutes of a board meeting.

Note: The county courts page lists a mailing ZIP of 39602 for the Chancery Court office, while the Chancery Clerk page uses 39601, so confirm the ZIP before mailing time-sensitive items.

What the Chancery Clerk Does in Lincoln County

The Chancery Clerk's daily work moves between the courtroom, the deed room, and the county finance office. As Clerk of the Chancery Court, the office keeps the files for estates, guardianships, conservatorships, divorces, custody cases, adoptions, and property disputes. As public recorder, it preserves the documents that establish who owns land and what is owed against it.

The main duties of the Lincoln County Chancery Clerk include the following.

• Serve as Clerk of the Chancery Court for equity, family, probate, and land matters.
• Record deeds, mortgages, construction liens, condominium liens, and federal tax liens.
• Record Lis Pendens notices and military discharges.
• Act as Clerk of the Board of Supervisors and keep the official minutes.
• Serve as county treasurer, prepare claims dockets and payroll, and sign checks after board approval.
• Store and dispose of older land rolls and tax receipts.

Because the office holds both court files and recorded instruments, a single estate can leave a trail in two places. The probate case file lives with the Chancery Court, while a deed transferring estate property is recorded in the land records.

Records Held by the Lincoln County Chancery Clerk

The Chancery Clerk holds the records that the Circuit Clerk does not. Divorce, custody, and adoption files belong here, as do the estate and guardianship matters that fall under probate. Land instruments and the indexes that tie them together also sit in this office. Knowing the split saves a wasted trip to the wrong counter.

Common record types maintained by the office include estates of decedents and wills, guardianships of minors or incapacitated adults, conservatorships for property and finances, divorce and custody decrees, adoptions, commitments, and minor settlements. On the recording side, the office keeps deeds, mortgages, liens, Lis Pendens notices, and the grantor and grantee indexes.

Some categories carry restrictions. Adoption files, mental-health commitments, and matters involving minors are not ordinary open records and may require court authority or statutory eligibility to view. A felony or general civil case, by contrast, belongs to the Circuit Court, and those records come from the Lincoln County Circuit Clerk rather than this office.

A few terms come up again and again when people work with Chancery records. The short glossary below explains the ones most likely to appear on a file or a recorded instrument.

Grantor and Grantee

The party transferring property and the party receiving it, used to index recorded deeds.

Lis Pendens

A recorded notice that pending litigation may affect the title to a piece of property.

Conservatorship

A Chancery proceeding to manage the property or finances of a protected person.

Guardianship

A Chancery proceeding appointing someone to care for a minor or an incapacitated adult.

Petitioner

The person who starts a divorce, probate, guardianship, or other petition-based case.

Lincoln County Chancery Land Record Search Fields

The Chancery Clerk's land records can be searched through a Delta Computer Systems database. The search engine returns deeds and other recorded information and is uploaded often, though it may lag behind actual courthouse activity. The index and search fields are public, which makes the database a useful first pass for any title or estate question. The fields below show how to query the system.

The index lookups are open to anyone, but the scanned images of the documents are not. Viewing a scanned instrument requires a user ID and login, which the office grants only after you complete a request form and fax it to the Lincoln County Chancery Clerk's Office.

How to Request a Recorded Document

A recorded deed, lien, or probate document can be requested even when the scanned image is not open to the public. A certified copy carries the clerk's certification and is suitable for closings, court filings, and other official uses, while a plain copy is fine for reference. The steps below outline how to obtain either one from the Chancery Clerk.

1. Search the public index by grantor or grantee name, book and page, instrument number, or filing date to confirm the document exists.
2. Note the book and page or instrument number, and for a probate or court file, gather the decedent or party name, the approximate year, and the cause number if known.
3. Contact the office by phone, fax, mail, email, or in person at Room 111 to confirm availability and ask whether image access requires the faxed login form.
4. State how many plain or certified copies you need and how you want them delivered.
5. Pay any copy or certification charge set by the office, then pick the document up or wait for it by mail.

For an estate or guardianship file, start with the Chancery Clerk rather than the Circuit Clerk. Expect tighter access when the file involves minors, medical or mental-health matters, sealed documents, or adoption.

Lincoln County Chancery Clerk Fees

No Chancery-specific fee schedule for Lincoln County was located in the official online sources at the time of writing. The office charges for copies, certification, and recording, but those amounts are not posted on a public Chancery fee sheet the way the Circuit Clerk's fees are. The Circuit Clerk's figures do not carry over to Chancery filings, so they should not be used as a substitute.

The reliable way to confirm a current charge is to ask the office directly. Call the Chancery Clerk at 601-835-3411 or visit Room 111 and ask for the fee for the specific service you need, whether that is a certified copy, a recording, or a probate filing. Confirm the amount before you submit a request so there are no surprises at the counter.

Online Access and Mississippi Electronic Courts

Chancery Court cases in Lincoln County are filed through Mississippi Electronic Courts, the statewide e-filing and document system shared by Circuit, Chancery, and County Courts. That system handles divorce, probate, guardianship, and other equity filings once a case is opened. Remote document access can require a subscription and a per-page fee, while public terminals at the courthouse let you read filings without that viewing charge.

The land-records database is a separate tool. It searches recorded instruments and indexes but is not a full probate or divorce docket, so it will not return every document in an estate or family case. Use it for deeds, liens, and recorded notices, and use the court system or the clerk's counter for the case file itself.

When a record is not available online, the fallback is direct contact. Call the Chancery Clerk at 601-835-3411 for probate, divorce, land, and equity records, or visit Room 111 during business hours. The probate side of the office is covered in more detail on the county Chancery Court records overview.